Bottom of funnel
The fastest clear quote usually wins
A planner sends the same request to three vendors. The one who answers first, with delivery and setup already priced, is usually the one who books it.
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Get exclusive rental enquiries
Tell us your market and specialty and we will check whether it is still open.
Quality over volume
Enquiries that convert, not just arrive
A quote request missing the date, venue, and guest count is not a lead. It is homework.
Structured intake
Date, venue, guest count, and delivery needs captured up front, so your team quotes once instead of chasing details for two days.
Not shared with rivals
Every enquiry comes to you alone, and we work with one rental company per specialty per county.
Inside your delivery radius
Radius discipline keeps enquiries on jobs you can serve profitably rather than ones where transport eats the margin.
Pointed at idle inventory
Campaigns weighted toward the categories and dates actually sitting in the warehouse, not the ones already booked out.
Flat fee at any budget
No % of ad spend. Ever. Scaling into peak season does not change what you pay us.
No contracts
Cancel anytime and the catalog, quote flow, enquiry data, and ad accounts remain yours.
What clients say
Operators whose calendars filled up
Events and hospitality clients from our roster, quoted verbatim. Every metric client-reported.
3Consecutive years / Inc. lists
“Alfonso and ROI Vault rebuilt the entire marketing process while juggling over 30 events a year. We continuously broke records, set new ones, and then broke them again. Year over year growth climbing to Inc. 500's for the last 3 consecutive years.”
Tony AlbeloChief Executive Officer, SWARM Inc. (Inc. 5000)2xBusiness growth / client-reported
“ROI Vault did our logo, website, everything. We doubled our business. I had to tell him to pause the ads.”
Chef Billy G.Owner, Billy G Catering35k+Followers / 4 locations
“We opened up our website and insta together on our family dinner table with Alfonso. From just an idea and a dream we grew to 4 locations and now have over 35k followers. 10/10 I can't recommend him enough.”
Jay CruzOwner, Tacos & TattoosWhat is included
The rental enquiry system
Every element exists to shorten the distance between a planner's shortlist and a signed contract.
Wishlist to quote
Planners build a list from your catalog and send it as a structured request, which is faster for them and cleaner for you.
- Catalog wishlists
- One-click request
Qualified intake forms
Date, venue, guest count, budget range, and delivery needs collected before your team spends time on a quote.
- Structured fields
- Budget qualification
Quote follow-up
Automated follow-up on quotes that went quiet, which is where most rental revenue is silently lost every season.
- Follow-up sequences
- Quote reminders
High-intent campaigns
Search and social aimed at planners and clients with a date in hand, filtered against browsing traffic that never books.
- Occasion targeting
- Negative keyword hygiene
Click-fraud protection
Competitor and bot clicks filtered, which matters when a season's budget concentrates into a few planning months.
- IP exclusion
- Spend protection
Cost per signed contract
Reported weekly by inventory category and occasion, alongside quote-to-contract rate and average contract value.
- Quote attribution
- Weekly reporting
The process
From shortlist to signature
Four steps, then a weekly loop aimed at close rate rather than enquiry count.
01 /
Time your own quote
We submit an enquiry and measure how long a response takes and how complete it is. That number usually explains the lost jobs.
02 /
Rebuild the request path
Catalog wishlists and structured intake so requests arrive complete and quotable on the first pass.
03 /
Launch with attribution
Campaigns go live with enquiry tracking wired in, so every quote traces to a source and a category.
04 /
Chase the quiet quotes
Follow-up on unanswered quotes and weekly reporting on close rate, with budget shifting toward what converts.
Two models
Your own enquiry flow versus rented marketplace leads
Both fill an inbox. Only one produces quotes worth writing.
Swipe to compare
| Topic | Wedding and event marketplaces | Your own enquiry flow |
|---|---|---|
| Who else receives it | Several vendors, immediately | Only you |
| What arrives | A name and a date, often nothing more | Venue, guest count, needs, and budget range |
| What you compete on | Price, against whoever replies cheapest | Portfolio, speed, and clarity |
| Who owns the planner | The marketplace, for the next event too | You, and the relationship that follows |
| If you stop paying | The enquiries end that day | Catalog, positions, and reputation remain |
Case study
A calendar that kept breaking its own records
SWARM Inc.
Events company, Inc. 5000
- Consecutive years on Inc. lists
- 3
- Events a year through the rebuild
- 30+
client-reported
client-reported
The problem
An events operation whose growth depended on winning dated, capacity-limited work while already running more than thirty events a year. Every lost enquiry was a date that could not be recovered.
What we did
ROI Vault rebuilt the marketing process around capturing and converting that demand, without pausing an operation that could not stop.
The outcome
The company reports repeatedly breaking its own records and reaching the Inc. lists three consecutive years. On-vertical proof for any business where revenue is booked one date at a time.
FAQ
Enquiry questions rental owners ask
Ask better questions earlier and publish a starting price. Structured intake with date, venue, guest count, and budget range filters out mismatches before your team writes a quote nobody was going to accept.
Faster than you think. Planners often send identical requests to three vendors and shortlist on whoever responds first with complete pricing. Same-day beats a better-formatted quote two days later more often than not.
They produce volume and a lot of price shopping, since your listing sits beside competitors sorted by cost. They work best as supplementary while you build your own flow, where the enquiry arrives already interested in you.
Yes, and it deserves its own campaigns. Corporate buyers use midweek dates, book on shorter notice, and care about reliability over aesthetics. Mixing that into wedding campaigns serves neither audience well.
It varies with contract size, which in this category ranges enormously. The meaningful measure is cost against average contract value by category, since a large tent job absorbs far more acquisition cost than a linens order.
Then spend shifts. Once a Saturday is committed, advertising it is waste. Budget moves to open dates, midweek work, and the categories still sitting in the warehouse.
Yes. Ad accounts, catalog, landing pages, enquiry history, and analytics are in your name from day one. Cancel anytime and it all stays with you.
Keep exploring
Capture pairs with the rest of the program
Enquiries close more often when the planner already knew your work.
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Event Rentals Marketing Agency
The full rental program and how the pieces connect.
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Demand Generation For Event Rentals
Be the vendor planners already have in mind.
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Digital Marketing For Event Rentals
All channels run together by one in-house team.
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SEO For Event Rentals
Rank for the item and occasion searches planners run.
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Paid Ads
Managed Google, Bing, and Meta campaigns with fraud filtering.
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Pricing
$3,495 per month flat, published before you ask.
Exclusivity is first come, first served
Answer first, and answer completely
One rental company per specialty per county. No % of ad spend. Ever. No contracts. Cancel anytime.
High intent? Skip the form.(407) 279-1929